Community Grants Program 2024/25

Welcome to Buloke Shire Council’s online funding portal, powered by SmartyGrants.

Please find below some tips to help you with completing your online SmartyGrants form.

TIP - We recommend drafting your question responses in a word document before copying and pasting into the online SmartyGrants form, this helps avoid any lost work.

1. BEFORE YOU BEGIN 

You may begin anywhere in this form but remember to keep saving as you go to avoid losing any of the information entered.

• If you would like general information or guidance using this form, download the Help Guide for Applicants or enter https://applicanthelp.smartygrants.com.au/help-guide-for-applicants/
• If you need specific information or assistance with completing this online form, or anything SmartyGrants related, the SmartyGrants team are available and ready to help. Contact them on 03 9320 6888 during business hours or email service@smartygrants.com.au and quote your application number, which you will get once you begin your application (at the next step).
• For specific queries about the funding guidelines or anything related to the Buloke Shire Council funding program contact Buloke Shire Council during business hours on 1300 520 520 or email grants@buloke.vic.gov.au

2. NAVIGATING THE ONLINE SMARTYGRANTS FORM

• On the right hand side of every screen, there is a box that shows an index of every page of the form. Click the page you want and it will jump directly to that page.
• You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the form.

3. COMPLETING AN FORM IN A GROUP/COMMITTEE

• More than one person can work on a form by using the same log in details however, only one person can be logged in and/or editing the form at a time. Remember to keep saving as you go to avoid losing any of the information entered. However please be mindful of any personal contact information you provide in the form will also be available to other people in your committee/group who have access to the log in details.

4. SAVING YOUR DRAFT FORM

• If you need to leave a partially completed form, press 'save' and log out.
• When you log back in and click on the ‘My Applications’ link at the top of the screen, you will find a list of any forms you have started or submitted. You can reopen your draft form and start where you left off.
• You can also download any form, whether draft or completed, as a PDF. Click on the ‘Download’ button at the bottom of the application navigation panel.

5. ATTACHMENTS AND SUPPORT DOCUMENTS

• You may need to upload/submit attachments to support your form. This is very simple but requires you to have the documents saved on your computer, or on a zip drive, or similar.
• You also need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, it is recommended to keep files to a maximum of 5MB – the larger the file, the longer the upload time.
• If you are not able to upload a document, please contact the SmartyGrants teams for support on 03 9320 6888 during business hours or email service@smartygrants.com.au and quote your application number.

6. SUBMITTING YOUR FORM

• It is highly recommended to review your form before you can submit it. You will find a ‘Review’ button at the bottom of the Navigation Panel.
• Once you have reviewed your form you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel.  You will not be able to submit your form until all the compulsory questions are completed.
• When you submit your form, you will receive an automated confirmation email with a copy of your submitted form attached. This will be sent to the email you used to register. If you do not receive a confirmation of submission email then your submission has NOT been received.
• Note: Once you have submitted your form, no further editing or uploading of support materials is possible.